What is the proper naval letter format?

The proper naval letter format is defined by SECNAV M-5216.5 (Department of the Navy Correspondence Manual). It includes a letterhead, SSIC code, date, From/To/Via lines, Subject, References, Enclosures, numbered paragraphs, and a signature block. The Naval Letter Generator automatically formats all these elements correctly.

Does the Naval Letter Generator work on NMCI computers?

Yes, the Naval Letter Generator works on NMCI (Navy Marine Corps Intranet) computers. It runs entirely in your web browser with no installation required and no data is sent to external servers. It's 100% client-side JavaScript.

What is an SSIC code?

SSIC stands for Standard Subject Identification Code. It's a 4-5 digit number that categorizes naval correspondence by subject matter (e.g., 1000 for Military Personnel, 5216 for Correspondence Management). The Naval Letter Generator includes a searchable database of all SSIC codes.

Is the Naval Letter Generator free?

Yes, the Naval Letter Generator is completely free with no registration required. It was built by Marines for Marines and Sailors to make correspondence easier.

What military letter templates are available?

The Naval Letter Generator includes 38 pre-built templates including: Leave Request, Special Liberty, Request Mast, Page 11 Entry, NAM Recommendation, Letter of Appreciation, 6105 Counseling, Meritorious Promotion, and many more. All templates follow SECNAV M-5216.5 formatting.

Naval Letter Generator | Free SECNAV M-5216.5 Compliant Tool

Document Type

Basic Letter

Standard correspondence format

Endorsement

Forward with comments

Memorandum

Internal correspondence

Header Information

SSIC

Office Code

Date

Classification

Include "IN REPLY REFER TO:" above SSIC — use if not pre-printed on letterhead

Letterhead

Find Unit (Optional)

Search or manually enter below

Service/Organization

Unit Name & Address

Seal: The Department of War seal is automatically included on letterhead.

Addressing

From

To

Subject 0/100

Auto-capitalizes · Keep under 100 chars

Endorsement Details

Endorsement

Action

Via / References / Enclosures

▼

Via (Chain of Command Routing)

References — auto-letters (a), (b), (c)

Enclosures — auto-numbers (1), (2), (3)

Body Paragraphs

Ctrl+B/I/U format | Ctrl+H find/replace | + add below | ↳ add sub | Drag ☰ to reorder

Signature Block

Name

By direction

NAVAL LETTER GENERATOR

Document Type

Basic Letter

Endorsement

Memorandum

Header Information

Letterhead

Addressing

Endorsement Details

Via / References / Enclosures

Body Paragraphs

Signature Block

Distribution (Copy To)

Recent Drafts (This Session)

Choose a Template

Reference Library

My Profile

Personal Information

Unit Information

Default From Line

Contact & Preferences

Batch Generate Letters

How It Works

Recipients

Document Type

Basic Letter

Endorsement

Memorandum

Header Information

Letterhead

Addressing

Endorsement Details

Via / References / Enclosures

Body Paragraphs

Signature Block

Distribution (Copy To)

Recent Drafts (This Session)